How to Join a Webex Meeting from Gmail and Google Calendar

by Jerrad Gleim | Sep 9, 2020 | Tutorials | 0 comments

To join a teacher’s Webex meeting, all you need is the Webex Meetings app on your device and a decent internet connection.

If you are joining a meeting using your Teacher’s Webex Room URL, please check out this post instead:

However, if you received a Webex Meeting invite through Gmail or Google Calendar, then see the instructions below on how to join as a GUEST!

How to Join a Webex Meeting from Gmail and Google Calendar


Before starting, be sure that you have the Webex Meetings app installed on your device.

Also, be sure to close out applications like Chrome and any other apps you don’t need running on your device.  Other apps can steal resources away from Webex making the video feed freeze up and audio to cut in and out.

The following video shows how to join using the Google Chrome browser  on a Chromebook.

  • Windows / macOS – All the steps in the video work exactly the same using the Chrome browser for Windows and macOS.
  • Apple iPad – The steps are pretty much the same. The only difference is you have the option to:
    • Use the Chrome browser app on the iPad to view Gmail and Google Calendar to launch the Webex app. 
    • Use the Gmail and Google Calendar apps to launch the Webex app. 
    • No matter which option you choose, when you tap the link for the meeting, the iPad will automatically launch the Webex app.

ASK Your Teacher to Record the Meeting!

Remind your teacher that they are able to record Webex Meetings and share the recording with just you or the whole class for reference!

Helpful Hints

Video conferences are a great way to meet – and stay connected with – your classmates and teachers. To make sure you get the most out of each session keep in mind the following tips and tricks:

  1. Find a quiet location and sit with your back to a wall.  
  2. Limit food and drinks during the video.
  3. Make sure you have a fast internet connection or a strong phone service. 
  4. Log in using your First and Last Name. 
  5. Join the session a few minutes early to test your audio and video. 
  6. Use a headset (or earbuds) instead of just the computer speakers / microphone. 
  7. MUTE your audio unless you are speaking. 
  8. Your teacher may be recording the sessions for attendance. Please remember that school rules guiding appropriate behaviors apply. 

Contributed by Kerry Sensenbrenner – Teacher at Thompkins Middle School

Questions / Comments

If you have questions or comments related to this tutorial, please send us a message using the comment section below.