How to Join a Teacher’s Webex Personal Meeting Room
To join a teacher’s Webex meeting, all you need is the Webex Meetings app on your device and a decent internet connection.
How to Join a Teacher’s Webex Personal Meeting Room
Before starting, be sure that you have the Webex Meetings app installed on your device.
Also, be sure to close out applications like Chrome and any other apps you don’t need running on your device. Other apps can steal resources away from Webex making the video feed freeze up and audio to cut in and out.
Click or tap the TAB below to view directions for your device.
How to Join a Webex Meeting on a Chromebook and Android Device
Watch on YouTube – https://youtu.be/cLYpmA9975c
How to Join a Webex Meeting on an Apple iPad
Click or tap images to enlarge.
1). Open the Webex Meetings app on your iPad.
2). Press the green button for Join Meeting.
NOTE: Students don’t have Webex accounts so they’re going to join the meeting as a GUEST using their Name and Email address.
3). Type in the teacher’s Webex Personal Meeting Room URL.
For example: evsc.webex.com/meet/john.smith
Press JOIN when ready.
4 & 5). Give Webex Meet access to the iPad’s Microphone and Camera.
6). Make sure Use Internet for Audio is selected.
7). Ignore the Video System option. Students don’t have access to video systems.
8). Test the Microphone. You should see green coloring moving up and down inside the microphone icon as you speak.
NOTE: The microphone on the iPad is located at the bottom of the device near the charging port.
9). Test the Camera.
10). When you’re finished testing and are ready to join meeting, press the JOIN button.
11). If you get to the meeting Too Early OR Too Late, you will need to wait in the Meeting Lobby. The Teacher will admit you to the meeting when they start the meeting or when they see you’re waiting in the Participants panel.
If you find that you’re waiting for more than 5 minutes after the scheduled start time for the meeting, contact your teacher to find out if you are still meeting at the scheduled time.
The Webex Meeting Room
12). Just tap on the different buttons on the screen to find out what they do!
13). Webex Options
CHANGE AUDIO CONNECTION – Where you can switch from using Internet for Audio to Call In using a telephone.
SETTINGS – Options to enable/disable features in the app.
14). Text Chat
If this feature is not working, it’s because the teacher has disabled Chat in the meeting.
15). Screen Layout
- Tiled/Grid View
- Active Speaker View (with camera thumbnails)
16). Leave Meeting
The teacher can end the meeting making everyone leave the meeting at once OR you can choose to leave the meeting by pressing the red X Button.
How to Join a Webex Meeting on Windows and macOS
* If you find that after following all these steps you are having trouble getting your microphone or webcam to work, please check out our Webex Tips and Tricks information.
Click or tap images to enlarge.
1). Open the Webex Meetings app on your computer.
2). Select Join as Guest.
NOTE: Students don’t have Webex accounts so they’re going to join the meeting as a GUEST using their Name and Email address.
3). Do NOT click the “Sign In” button!
4). Type in the teacher’s Webex Personal Meeting Room URL.
For example: evsc.webex.com/meet/john.smith
Press JOIN when ready.
5). Make sure Use Computer Audio is selected.
6). Ignore the Video System option. Students don’t have access to video systems.
7). Turn on the Microphone. You should see green coloring moving up and down inside the microphone icon as you speak.
8). Turn on the Web Camera.
TIP: If you find that during the meeting the video quality is jittery or slow, turn off your webcam by pressing this button to see if the quality improves.
9). Test speaker and microphone.
10). When you’re finished testing and are ready to join meeting, press the JOIN MEETING button.
11). If you get to the meeting Too Early OR Too Late, you will need to wait in the Meeting Lobby. The Teacher will admit you to the meeting when they start the meeting or when they see you’re waiting in the Participants panel.
If you find that you’re waiting for more than 5 minutes after the scheduled start time for the meeting, contact your teacher to find out if you are still meeting at the scheduled time.
The Webex Toolbar
12). Audio Options
Click the caret icon in the Microphone button to reveal additional Audio options.
From this menu, you can select different speaker and microphone options (if available), view Audio Settings, and change from Computer Audio to Call-in Audio.
Audio Settings
13). More Options
Select More Options to Switch Audio or Copy the Meeting Link.
(Connect to a Video System is not available for Guests.)
CHANGE AUDIO CONNECTION – Where you can switch from using Computer for Audio to Call In using a telephone.
14). Text Chat & Notes
Click the buttons in the bottom-right corner to reveal the panels.
If a feature is not working, it’s because the teacher has disabled that option for the meeting.
15). Screen Layout
- Active Speaker View (with camera thumbnails)
- Grid View
16). Leave Meeting
The teacher can end the meeting making everyone leave the meeting at once OR you can choose to leave the meeting by pressing the red X Button.
ASK Your Teacher to Record the Meeting!
Remind your teacher that they are able to record Webex Meetings and share the recording with just you or the whole class for reference!
Helpful Hints
Video conferences are a great way to meet – and stay connected with – your classmates and teachers. To make sure you get the most out of each session keep in mind the following tips and tricks:
- Find a quiet location and sit with your back to a wall.
- Limit food and drinks during the video.
- Make sure you have a fast internet connection or a strong phone service.
- Log in using your First and Last Name.
- Join the session a few minutes early to test your audio and video.
- Use a headset (or earbuds) instead of just the computer speakers / microphone.
- MUTE your audio unless you are speaking.
- Your teacher may be recording the sessions for attendance. Please remember that school rules guiding appropriate behaviors apply.
Contributed by Kerry Sensenbrenner – Teacher at Thompkins Middle School
Questions / Comments
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